Moving with KAE International to Prague and Czech Republic. What documents do you need?

When you’re moving abroad, having the right documents in place for you, your family and what you’ll be shipping is essential to a smooth moving experience. Each country requires different documentation and situation-specific paperwork. Here’s a sum up of everything you need moving from an EU and non EU country to Prague and Czech Republic to ensure a stress-free move and enjoy your new home.

Moving with KAE International to Prague and Czech Republic. What documents do you need? 

The list of the standard import documentation for all normal used household goods and personal effects shipments required from customers necessary to import customs and clear shipments in the Czech Republic are as follows.

Czech Citizens Moving to the Czech Republic from a Non-EU Country:

1) Passport copy with photo page and personal information page.

2) Copy of a valid Czech I.D. Card (front + back sides).

3) Copy of lease agreement at origin (must be for a minimum 12-month continuous period prior to departure).

4) Copies of utility bills (electricity, gas, phone or water) for a minimum of 12-month continuous period prior to departure.

5) Formal “Application for Exemption from Duties and from V.A.T.” in original and notarized (the moving company will provide this document for the shipper to complete) to complete. The permanent address recorded on this document must match the permanent address shown on the Czech I.D. Card. 

6) Copy of airline ticket to prove customer’s arrival in the Czech Republic (the customer must already be living in the Czech Republic at the time of the import customs clearance process taking place).

If you were employed abroad than you also need a copy of the letter from your employer at origin on company letterhead paper stating the position and period of your employment, together with copies of any work/residency permits.

Please note that Customs may ask for additional documentation as proof for meeting “the free entry requirements” in case they are not completely satisfied with all the documentation provided at the time of the import clearance process.

EU & Non-EU Citizens Moving to the Czech Republic from a Non-EU Country:

1) Passport copy with photo page and personal information page.

2) Copy of lease agreement at origin (must be for a minimum 12-month continuous period prior to departure).

3) Copies of utility bills (electricity, gas, phone or water) for a minimum of 12-month continuous period prior to departure.

4) Copy of lease agreement at destination.

5) Formal “Application for Exemption from Duties and from V.A.T.” in original and notarised (your removals company will provide this document for the shipper to complete). The residential address recorded on this document in the Czech Republic must match the residential address on the lease agreement.

6) Copy of airline ticket to prove the shipper’s arrival in the Czech Republic (the customer must already be living in the Czech Republic at the time of the import customs clearance process taking place).

7) Employer letter at destination in original on company letterhead paper stating the position and period of employment, together with copies of any work/residency permits for the Czech Republic.

If you were employed abroad, then a copy of the letter from your employer at origin on company letterhead paper stating the position and period of employment will also be required, together with copies of any work and residency permits.

As stated above, customs at their discretion, may ask for additional documentation as proof for meeting “the free entry requirements” in case they are not completely satisfied with all the documentation provided at the time of the import clearance process.

EU Citizens Moving within the EU:

1) Passport copy with photo page and personal information page.

Together with the above documentation, you must also have a copy of the packing list and transport mode documentation. The packing list needs to be translated into the Czech language for Customs for the import customs clearance process.

Know Before You Go

It’s important to prepare for your international move by knowing which documents are required for a seamless move. To get this done, consider partnering with a professional moving company that’s experienced in international moving from and to Prague and the Czech Republic.

KAE International Movers is an insider expert based in Prague, an IAM member and offers full-service international moving services that guide you through the entire process with a local representative.

If you want to read more about safely Moving with KAE International in Prague and Czech Republic during COVID-19, check our list of secure measures and customer protection, click here for more information.

Safely Moving with KAE International in Prague and Czech Republic

Safely Moving with KAE International in Prague and Czech Republic

How do you choose from the many international moving companies out there? No matter how far you go, whether you’re moving to Prague or across the borders of the Czech Republic, you can begin your moving journey with KAE International Movers.

We proudly present our Prague office that specializes in long-distance tailor made moves covering every corner of Europe and the world. Our local office (Prague office) can provide you with a quick and accurate moving quote before the actual moving process begins. 

Here at KAE, we understand more than anyone that we’re not just moving things, we’re moving lives. Let us handle everything and help you arrive at your new home.

A year of many successful international moves from Prague is behind us. Naturally, given the worldwide situation, all moves were performed in accordance with the corona crises safety measures issued by the Czech Republic government and the WHO such as keep distances and the use of hand sanitizers and face masks. 

In the summer, for instance, there was the relocation of the university staff member from Opava, a northeastern city in the Czech Republic, to Hanseatic Lüneburg in Germany. This door to door removal of 25m3 took us via the E1 highway via Poland towards Northern Europe. Although this road has been under construction for quite some time now, our team arrived at the delivery address the next day. The accessibility of the destination required this move to be performed with two small vans. The historic building 3rd-floor apartment had no elevator therefore our professional movers team carried numerous boxes with books, paintings and other objects with the help of moving straps up the stairs.

Another KAE project took place some 400 km away, in the city of Prague, in cooperation with our Euromovers partners. Here we moved the coach from one of the largest ice hockey clubs in the Czech Republic. For the 55 square meters full household relocation of this client and his family, we used one large truck to make the journey to Cologne. As the delivery address was located in a suburban dead-end street, our local crew handled the destination services with smaller vans to shuttle all belongings from the truck to the clients new home.  

We are looking forward to carrying out more safe and covid-19-secure moving project this new year. KAE International movers can provide you with tailor-made international relocation services plus transportation, logistics and storage solutions from the Czech Republic. Are you moving from or to Prague or the Czech Republic? Dont’ hesitate to contact us today.

We are here to help!

Call +420 272 011 697 to reach a KAE Prague (Czech Republic) Customer Service Representative. Or click here to send us a message.

KAE INTERNATIONAL  s.r.o.
Řecká 1107
Komerční zóna Nehvizdy Jih
25081 Nehvizdy u Prahy
Czech Republic
Ph: +420 272 011 697, Fax: +420 272 011 399
Email: prague@kaeintlmovers.com

A safe choice in moving with Kae International Movers in Prague

The Top 5 tips for moving safely 

At Kae International Movers, the happiness and safety of our customers is our highest priority. If you want to ensure a safe removal, there are plenty of precautions to take and things to check. Here are 5 tips to properly vet your removal company in order to move safely.

A safe choice in moving with Kae International Movers in Prague

1. Choose a reliable moving company

Reliability should be your first step when looking for a safe choice in moving. Do the research and pick your moving company carefully. To make sure that the moving company is trustworthy, get referrals and start by asking friends, family members and co workers if they can make a recommendation. Research a moving company directory such as this one for Prague and the Czech Republic, for a list of reputable movers. Also look for website testimonials or verified customer review platforms such as Google Reviews and social media.  

Accreditations and awards

A great way to check the quality of the moving company you’re considering is checking to see if they are up to date on their certifications. Also check the moving company’s website for professional accreditations and industry memberships such as Euromovers or the IAM, the global association of movers and forwarders committed to providing customers with the highest level of service available.

2. Expect high level Customer Care

At a reliable moving company you may expect the highest level of customer care. A moving company is responsible and professional when they offer a trusted customer care department and have someone in charge of answering all your questions. Ask for an in-person estimate, since no company can really give you a thorough estimate without seeing your belongings. During the estimate, note how professional the movers are. Adaptability and flexibility must be key when addressing your concerns, and you should expect a fast and professional response to all your queries.

3. A safe choice in moving with Kae International Movers in Prague: Insure your personal effects

It is the moving company’s responsibility to provide the greatest care of every single item that is packed in order to protect all your valuable goods that are being moved. But any moving service can be exposed to risks. Unexpected events cannot be predicted, therefore it is always recommended insuring all your goods while in transit or in storage in the Czech Republic. 

Valuing your goods and completing your inventory is an important step ensuring your goods are well covered. In case of an international move, insure your personal goods or office effects for their full replacement value in the country to which you are moving. It is likely that the cost of repairs as well as replacement will be higher abroad. If you do not insure them for the full replacement value, you will only be able to recover part of your loss from the insurers. 

Have as much written information about your high value items as possible. The underwriters of your moving company may require proof of ownership and/or value of such items. Make sure you photograph these items, print them in color, date and sign the prints and add them to your inventory. For items of high value, you can never take too many precautions. 

Also pay attention to storage coverage. Some moving companies insure their clients’ goods from collection to delivery whilst others only insure goods while in storage. 

4. Check Security Measures 

Protecting clients information

Whether you are moving your family or relocating your company, keeping sensitive information safe during relocation can be challenging. Office moves in particular can get chaotic, which increases the likelihood of slipping away your confidential information to the wrong hands. Professional moving services will keep your family, client and business information protected when moving. 

It is a must to make a list of inventory, but it is essential for sensitive documents too. By making a record, you will get to know whether you have any client and business information that needs to be protected. At the same time, discard unnecessary documents. We all accumulate documents that are no longer necessary, so moving is the right time to dispose them permanently. It will make your move or relocation secure, efficient, and less messy. Use a shredder for hard copies with sensitive data and information. When deleting electronic files, it is vital to remove them from your server or computer. 

Do not pack confidential documents with other possessions. Always keep sensitive information locked up in drawers or cabinets when shifting your home or office from one place to another.

Take advantage of secure storage services to ensure the safety of your official documents and information throughout the process. 

Secure Storage Warehouse 

Not all moving companies offering storage facilities are created equally. Be sure to ask about their levels of security, access, and climate controlled conditions. Professional movers have the ability to store your household belongings in a climate controlled and secure storage warehouse. You also want secure storage location without unauthorized entry. These secure storage facilities have multiple levels of security. This can include video surveillance, locked gates, and on-site security personnel. 

5. Stay COVID-19 Safe

Make sure your moving company is COVID-19 secure (click here). Ask what measures they are taking to ensure a safe move experience during the COVID-19 outbreak because some measures undertaken by the Czech Republic differed in key aspects from other countries. Reputable movers must understand safety and health, and it’s imperative the moving company you choose demonstrates considerable vigilance at this time.

Get a virtual quote, and be clear on the process of rescheduling your move should corona crisis measures change. Choose a moving company that is flexible during these uncertain times. When you receive your moving quote, you may want to inquire about refund and/or deposit policies in the event you do need to cancel your move. 

When you are ready to move, clean and disinfect and make sure that you increase ventilation by opening windows and doors to allow in fresh air.  Once the movers have arrived for loading and unloading, practice the general COVID-19 protective safety measures advice by the Ministry of Health of the Czech Republic*. These recommendations include but are not limited to the following: wearing masks and/or creating reminders to avoid touching the face, regular handwashing and regularly disinfecting surfaces, social distancing and protection of vulnerable family members. After you move, you should thoroughly disinfect your new home before you unpack and settle in.

Vetting your movers safety is the most important step to take when it comes to making your moving decision. At KAE International Movers we have gone the extra mile to make sure you feel that we are a company you can trust. For more information about our services, and to ask additional questions, contact our Prague, Czech Republic today.



*For up to date information on the latest guidelines and measures on Covid-19 caused by the coronavirus on the website of the Czech Republic Ministry of Health, click here.

Safely Moving with KAE International in Prague and Czech Republic during COVID-19

For those moving during this unprecedented time, we understand you have questions. Below you will find how to safely move in the Czech Republic with KAE International Movers during the corona pandemic. 

Safely Moving with KAE International in Prague and Czech Republic during COVID-19

Coronavirus (COVID-19): Moving House in the Czech Republic

In December 2020, the Czech Republic government announced a return to the 4th tier of the pandemic corona response system. Consequently, the state of emergency will be again in effect until 22 January 2021.* Due to the spread of the coronavirus epidemic, the Czech government has restricted the free movement of people to the essential minimum again, just as it did last year. However, it also confirmed that the housing market will remain open and moves are permitted within the current lockdown in Czech. People can move home in all protection levels and move to and from areas with different levels as long as public health and government safety guidelines are followed.

KAE International Movers in Prague and Czech Republic

KAE International Movers is the reliable international expert removal company operating in Prague in the Czech Republic. Being a local secure specialist in packing, storing and transporting household goods and office effects to both domestic and international destinations, KAE is the premium company for safe moving services for both organizations and private individuals during the corona pandemic. Not only can KAE International Movers provide you with international services plus transportation, logistics and storage solutions in Czech, the company also guarantees a maximum COVID-19 pandemic safety measures. 

KAE International movers COVID-19 Secure  

Safety first

We can imagine that all kinds of things go through your mind when you are planning your move, especially during the COVID-19 pandemic. You may wonder if it is still possible to safely move during the corona crisis. 

As a Covid-19 secure business, we want you to know that KAE International Movers follows, complies and adapts to all the guidelines of the WHO, the Czech Republic government as well as the worldwide industry’s professional safety guidelines. Therefore, Covid-19 has no influence on the performance of removals, storage and customer care. 

At the heart of every move are people: customers, agents, van operators and personnel. While the health and safety of all of those involved are always our highest priority, it is especially important during this time. We’re all in this together, and KAE International Movers is committed to moving you safely.  

Here we will tell you how we can work together to ensure that you can safely move during this time.

Safely Moving with KAE International in Prague and Czech Republic

In addition to the COVID-19 measures of the Czech government, we take our responsibility by adjusting our working method where possible and by keeping a close eye on our employees. We do this to minimize the chance of infection with the coronavirus for our customers (you and your family) and our employees. 

Gloves, hand sanitizer, masks and social distancing is mandatory for our moving staff. Other measures can include: 

  • The starting point during the COVID-19 pandemic is that we try to do some things remotely (online). 
  • Where possible, quotation agreements can take place via video calling 
  • For a digital inventory we can use a video recording or a direct video call with our team. For example via What’s app, Skype or FaceTime.
  • We can deliver moving boxes to and pick up at the front door
  • We do not to shake hands when we do physically visit you
  • Any member of our team who does not feel well must stay at home. We carry out a move by a specific number of movers provided with PPE. 

Naturally, we do everything we can to continue to provide our highest level of service, even with these safety measures. We pride ourselves for our Customer Care, Reliability, Security, and the secure protecting of your personal effects. It is always our goal to offer the highest standards of work to our customers while also operating in a cost-effective manner to deliver “value for money”.

If you’re planning a move or are in the process of moving during this unprecedented time, we understand you have questions. Do you need more information? Do not hesitate to contact our team in Prague, Czech Republic. We are here to help you move to your new home safely and securely!

To read more about our Customer Care, Reliability and Security measures, as well as how we protect your personal effects and information, scroll over to our list of … things to move safely with Kae International Movers (click here for more info)


*For up to date information on the latest guidelines and measures on Covid-19 caused by the coronavirus on the website of the Czech Republic Ministry of Health, click here.

Top 10 International Movers Destinations for KAE International Movers

The top 10 International movers destinations for KAE International Movers are:

  1. United Kingdom
  2. USA
  3. Australia
  4. Germany
  5. France
  6. Belgium
  7. Spain
  8. Italy
  9. Canada
  10. United Arab Emirates (UAE)

from Czech Republic and from German ports of Bremerhaven and Hamburg to overseas destination heading west and from Piraeus-Athens port of Greece to overseas destination heading east.

KAE International Movers specializes in, relocation services, international moving of household goods, personal effects, office effects and art high value items.

Our clientele includes embassies, state and private organizations, multinational companies, executives, expats, individuals, art collectors, graduate students and many more.

KAE International movers have a worldwide coverage at every continent, based on certified reliable partners and affiliate offices in more than 30 countries.

Exclusive partnerships with major international forwarding and transportation companies enable KAE International Movers to provide you with the most competitive and value for money moving services to almost any destination.

KAE International movers can provide you with international moving services plus transportation, logistics and storage solutions.