Moving with KAE International to Prague and Czech Republic. What documents do you need?

When you’re moving abroad, having the right documents in place for you, your family and what you’ll be shipping is essential to a smooth moving experience. Each country requires different documentation and situation-specific paperwork. Here’s a sum up of everything you need moving from an EU and non EU country to Prague and Czech Republic to ensure a stress-free move and enjoy your new home.

Moving with KAE International to Prague and Czech Republic. What documents do you need? 

The list of the standard import documentation for all normal used household goods and personal effects shipments required from customers necessary to import customs and clear shipments in the Czech Republic are as follows.

Czech Citizens Moving to the Czech Republic from a Non-EU Country:

1) Passport copy with photo page and personal information page.

2) Copy of a valid Czech I.D. Card (front + back sides).

3) Copy of lease agreement at origin (must be for a minimum 12-month continuous period prior to departure).

4) Copies of utility bills (electricity, gas, phone or water) for a minimum of 12-month continuous period prior to departure.

5) Formal “Application for Exemption from Duties and from V.A.T.” in original and notarized (the moving company will provide this document for the shipper to complete) to complete. The permanent address recorded on this document must match the permanent address shown on the Czech I.D. Card. 

6) Copy of airline ticket to prove customer’s arrival in the Czech Republic (the customer must already be living in the Czech Republic at the time of the import customs clearance process taking place).

If you were employed abroad than you also need a copy of the letter from your employer at origin on company letterhead paper stating the position and period of your employment, together with copies of any work/residency permits.

Please note that Customs may ask for additional documentation as proof for meeting “the free entry requirements” in case they are not completely satisfied with all the documentation provided at the time of the import clearance process.

EU & Non-EU Citizens Moving to the Czech Republic from a Non-EU Country:

1) Passport copy with photo page and personal information page.

2) Copy of lease agreement at origin (must be for a minimum 12-month continuous period prior to departure).

3) Copies of utility bills (electricity, gas, phone or water) for a minimum of 12-month continuous period prior to departure.

4) Copy of lease agreement at destination.

5) Formal “Application for Exemption from Duties and from V.A.T.” in original and notarised (your removals company will provide this document for the shipper to complete). The residential address recorded on this document in the Czech Republic must match the residential address on the lease agreement.

6) Copy of airline ticket to prove the shipper’s arrival in the Czech Republic (the customer must already be living in the Czech Republic at the time of the import customs clearance process taking place).

7) Employer letter at destination in original on company letterhead paper stating the position and period of employment, together with copies of any work/residency permits for the Czech Republic.

If you were employed abroad, then a copy of the letter from your employer at origin on company letterhead paper stating the position and period of employment will also be required, together with copies of any work and residency permits.

As stated above, customs at their discretion, may ask for additional documentation as proof for meeting “the free entry requirements” in case they are not completely satisfied with all the documentation provided at the time of the import clearance process.

EU Citizens Moving within the EU:

1) Passport copy with photo page and personal information page.

Together with the above documentation, you must also have a copy of the packing list and transport mode documentation. The packing list needs to be translated into the Czech language for Customs for the import customs clearance process.

Know Before You Go

It’s important to prepare for your international move by knowing which documents are required for a seamless move. To get this done, consider partnering with a professional moving company that’s experienced in international moving from and to Prague and the Czech Republic.

KAE International Movers is an insider expert based in Prague, an IAM and Euromovers member. The company offers full-service international moving services that guide you through the entire process with a local representative.

If you want to read more about safely Moving with KAE International in Prague and Czech Republic during COVID-19, check our list of secure measures and customer protection, click here for more information.

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